• Conviction of a criminal drug offense shall disqualify a candidate for not less than two years. Any candidate who has been convicted of a second or subsequent criminal drug offense shall be ineligible for employment or re-employment for a period of five years from the most recent date of conviction.
• Any false statement of material fact in the application.
• The candidate has been convicted of a felony or a crime involving moral turpitude, unless the applicant has been pardoned.

 

Security Questionnaire - As a condition of employment during the Onboarding Process, all persons employed for 30 or more days must complete and sign a Security Questionnaire. 

Loyalty Oath - Also during the Onboarding Process, employees of the University are required to take and sign a loyalty oath as required by the Laws of Georgia.

Intellectual Property Agreement - As a condition of employment, all regular and temporary faculty, staff, and graduate assistants employed 30 or more days must complete and sign a University of Georgia Intellectual Property Agreement form. This form will be signed during the Onboarding Process. View the University of Georgia Intellectual Property Policy. If you have questions about the policy, please contact the Technology Commercialization Office, Office of the Vice President for Research.

Tax Forms - Federal and Georgia withholding tax forms must be completed. The Employee's Withholding Allowance Certificate (Form W-4 or W-4A and G-4) are used to indicate the number of personal exemptions, authorized dependents, and allowances the employee wishes to claim for the computation of federal and state withholding taxes. This form should be read carefully and instructions followed explicitly. Completed forms should be forwarded to the UGA Payroll Department.

 

Teachers Retirement System - Where applicable, application for membership in the Teachers Retirement System must be made.

Probationary Period - All newly hired classified employees are required to serve the first 180 calendar days at the University on a probationary basis to provide the employer an opportunity to evaluate the employee's performance. During this 180-day probationary work period, an employee may be terminated at any time without the right of appeal or access to any of the procedural steps provided for in the Conduct and Dispute Resolution Policy and Grievance Procedure sections of this manual. Public Safety employees are subject to the same probationary employment requirement as other classified employees, except that the 180-day probationary period will not begin until any person employed as a Public Safety Officer has completed mandated training for certification as a police officer. This special provision only applies to those public safety employees for whom specified training is mandated by state law and such training occurs after their employment.

When a probationary employee is dismissed, a letter of termination should be given to the employee, along with the Department of Labor Separation Notice (Form DOL-800) stating the employee was "terminated during the probationary period." No specific reason for the termination should be stated. Copies of all such written terminations are to be filed with Human Resources. Additional exit procedures are available in the End of Employment section of this manual.

Temporary employees hired into regular positions are considered new employees and will serve a 180 day probationary period beginning with the first work day of regular employment.

New Employee Onboarding - All new employees will receive an email invitation to participate in the UGA Onboarding Process. They should read and sign all required documents. Employees should become familiar with all policies included in the Onboarding System, and should view the benefits information. New employees should speak with their supervisors if they have questions about their employment, and refer to the policies on this site for detailed information.

As part of the Onboarding process, new employees will receive benefits information. New employees with benefits questions may attend an optional benefits overview session, held the first and third Mondays of each month from 9:00-10:30am at the Training & Development Center.

Additionally, hiring departments should provide for new employees an orientation with information specific to their duties and work areas, including conditions of employment, unit-specific procedures, amount of compensation, and other work-related matters. (Revised 11/05/02)

Employee Safety - The University shall establish a comprehensive program of employee safety to ensure that employees are provided safe working conditions and that every employee performing hazardous work assignments receives safety training on a regularly scheduled basis. New employees receive basic Hazard Communication "Right to Know" training as part of online orientation. Departments are responsible for providing specific safety training as necessary. (Also, see the Environmental Safety Division section.)

Employee Identification Cards - Identification cards enable faculty, staff, and their dependents to access a wide variety of services and activities at the University. Children 18 and older are not eligible to obtain a dependent ID card. For further information regarding faculty, staff, and dependent identification cards, contact the UGACard Office at 706-542-8549.