University personnel may rent vehicles for official travel. Drivers must be full time employee of the University and a member of the requesting department. The Automotive Center will process only those requests approved by associated Department Head, Dean and/or Director.  

Parking:

Users are to return rentals to the Automotive Center after use. VTM provides user with a gate key to access automotive center for after hours returns (11:00 p.m. - 7:00 a.m.). Users are not to park vehicles at their homes, office, or locations other than rental destination during or after use.

Users are not to be under the influence of drugs or alcohol while driving or riding as a passenger in a rental vehicle.

Firearms, ammunition, and/or explosives of any type will not be transported in a rental vehicle (University Law Enforcement Officers excluded).

Users will not use rental vehicles to propel or tow any vehicle, trailer or other object. Users may not use vehicle to take part in any race, contest or any other illegal activity. With the exception of seeing-eye dogs, animals are not permitted in rental vehicles.

Drivers must be a full time employee of the University and a member of the department making the rental request. Drivers must hold a valid United States driver's license and he or she is personally responsible for any parking or traffic violations received while driving a rental vehicle.

If a driver is needed, user must contact Campus Transit to make arrangements (call 706-369-6220). The Automotive Center does not arrange for drivers.

Passengers must be affiliated with the applicable approved function for which the vehicle is rented (i.e. transportation of conference or meeting attendees, etc.).

Passengers are restricted to appropriate passenger compartments only.

Family members, hitchhikers or other unauthorized persons are not permitted to travel in rental vehicles.

Note: Should those with approval authority not have on-line approval access, then a Vehicle Rental Form must be submitted in addition to the on-line reservation request.

Users can pickup and return rentals between the hours of 7:00 a.m. and 11:00 p.m., Monday through Friday. Pickups outside these hours require user to come to the Automotive Center during normal operating hours on the first business day prior to the trip to complete sign-out paperwork, and pickup keys and credit card for the vehicle. The vehicle key ring includes a gate, which will allow the user to enter the Automotive Center facility for pickup and/or return of rental. User must ensure that gate is closed and locked upon departure when picking up or returning rental when facility is closed. In addition, for after hours return, the user will leave the rental vehicle at the Automotive Center fenced area, and put the keys, credit card and credit card receipts in the designated receptacle.

Users department will pay the established daily rate, plus a mileage rate for miles driven. Gasoline cost are included in mileage rate. Check the Automotive Center's web page for current rental rates.

When User returns vehicle excessively dirty, the User’s department will incur an additional charge for cleaning.

When a vehicle is damaged during use, the User’s department will pay for the cost of the repair, up to the current insurance deductible rate ($250 at present).

 Purchases on the Trip

User is issued a gasoline credit card to purchase fuel, and to pay for emergency maintenance repairs only. Credit card and receipts are returned to the Automotive Center with the rental return. Purchases over $100, require prior approval by the Automotive Center Department Head (call collect 706-542-6477). Any and all parts and/or tires replaced during use, are returned to the Automotive Center for inspection and disposal.

Note: Personal purchases are strictly prohibited on the vehicle credit card.

Neither The University of Georgia, nor the Automotive Center, are responsible for loss or damage to personal property loaded, stored or transported in rental vehicles.